Note: If as the recommender you choose to email the reference letter, your contact information should be written after your email signature. The recipient’s details must be included in the letter, including their full name, address, and contact information such as email address. Date: The date on which the letter was written must also be clearly written in the header of this letter. This includes their official name, contact information, and address. Your personal information: The referer’s personal details should be well-written in the header.The header will contain the following information: These steps will help a referer write a proper and effective reference letter that will increase the job applicant’s chances of getting the job.Ī reference letter is a formal letter and must always include a header. With the proper font and font size, the referer will have a one-page letter.Ī referer who is sure about writing a reference letter for an individual looking for employment can follow the procedure below. A referer should use one of these fonts and maintain a font size of 10-12. The best font types that are preferred in most formal letters include Times New Roman, Arial, or Calibri. This manner of formatting makes the letter neat and easy to read. There should also be space between each paragraph. In addition, they should single-space the text and align it to the left. FormatĪ referer should use a 1″ margin for the page’s top, bottom, left, and right. Shorter letters suggest that the referer does not know the individual well, while the recipient might avoid longer letters due to the many applications they have to go through. The letter should be one page long as this length will provide clear reasons why a referer is endorsing that particular candidate. There are some main factors that a referer should always consider when formatting a reference letter before and after writing it.Ī reference letter should be concise and comprise about three paragraphs with main details about the candidate. The style and format of this letter are also as essential as the content you will write. Since a reference letter is a formal letter, specific ways should be followed when formatting this type of letter. The referer should request the following information from the applicant to write a proper reference letter: This means that the referer should provide the recipient with details like the applicant’s traits, qualifications, skills, strengths, achievements and add a personal touch regarding the job they are applying for. Note: A reference letter usually provides information, about the job applicant, from the perspective of an outside source known as the referer.
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